Who can benefit from Erasmus+ Traineeship?

The Erasmus+ Traineeship can be carried out by a BA / MA or PhD student of the Jagiellonian University. The student/doctoral student must have an active status of a student/doctoral student at the time of recruitment to the Programme and during the mobility (i.e. not using dean's leave, student leave, maternity leave, paternity leave, parental leave, etc.).

The Erasmus+ Traineeship can also be carried out by a JU graduate, provided that recruitment to the Programme takes place before the end of studies (details in section: "Recruitment"). Graduate students who have been admitted to the Erasmus+ Traineeships Programme can complete their traineeship within one year after graduation.

Postgraduate students are not eligible to participate in the Erasmus+ Internship Programme.

Which institutions can be chosen as an Erasmus+ Traineeship destination?

It is possible to go on an Erasmus+ Traineeship to a foreign institution, such as a private company, a non-governmental organization (NGOs, foundations, associations, etc.), public and administrative institutions (museums, libraries, offices, embassies, etc.), private and public medical institutions (hospitals, clinics, medical practices) or scientific and research institutions (universities, research centres, laboratories).

Students independently search for the foreign institution where they want to carry out the traineeship and establish contact with its representatives in order to arrange the terms of the traineeship. Jagiellonian University does not maintain any database of institutions offering traineeships. Selected traineeships offers are available on the Erasmus Intern Website run by the Erasmus Student Network. The traineeship may not be carried out in any of the EU institutions and institutions responsible for the management of EU programmes. 

How long can traineeship last? When can I go on a traineeship?

Erasmus+ Traineeships can be carried out both during the academic year and during the summer break. In the case of a traineeship carried out during the academic year, the form of implementation of courses must be individually agreed at the home Institute / Faculty / Doctoral School. Going on a traineeship does not constitute a form of "excused absence" from classes.

The minimum duration of the Erasmus+ Traineeship is 2 months (60 days). The maximum period of funding for a traineeship is 6 months (180 days). In the Erasmus+ programme, one month counts as 30 days. The length of the traineeship may not exceed the mobility capital to which each student is entitled. Mobility capital is understood as the specified total limit for the length of mobilities within the Erasmus+ programme as a whole. The total mobility capital in the Erasmus+ Programme is:

• 12 months (360 days) in the case of BA, MA and PhD students
• 24 months (720 days) in the case of students of long-cycle MA programmes (e.g. law, medicine)

Another Erasmus+ mobilities and Erasmus+ Traineeship trips may not be carried out at the same time (i.e. mobilities are possible in the same academic year, but not at the same time).

The entire internship must be completed physically at the receiving institution.

Which countries are eligible Erasmus+ Traineeship destinations?

You can go on an Erasmus+ traineeship in 32 countries of the Programme (member countries of the European Union as well as Iceland, Liechtenstein, Norway, Turkey, Serbia, North Macedonia). The traineeships may not be carried out in the United Kingdom and Switzerland. For a full list of countries where traineeships can be completed with the amout of financial scholarship, see the section "Scholarship amount".

Does the host institution provide salary for the trainee?

The host institution is not obliged to provide salary to their trainees. Some institutions choose to provide salaries, others do not. Participants of the Erasmus+ Traineeship Programme may simultaneously receive Erasmus+ financial scholarship and a salary from the host institution.

Does the host institution provide accommodation?

The institution may provide accommodation, but is not required to do so. The terms of Erasmus+ do not impose an obligation on the host institution to provide accommodation for the trainees. The student can make an individual inquiry with the host institution about available accommodation (e.g. dormitory, recommended accommodation).

Will the traineeship be recognised by Jagiellonian University?

Credit for an Erasmus+ Traineeship as a compulsory traineeship, which is an integral part of studies at the Jagiellonian University, is granted upon prior arrangement with the coordinator of traineeships at the home Institute / Faculty / Doctoral School. In the case of an optional traineeship, the student should ensure that it is entered in the Diploma Supplement as their additional achievement. In both cases, credit for the traineeship will require the student to provide a document in which the host institution confirms that the traineeship has been completed.

Who can take part in the recruitment for the Erasmus+ Traineeship Programme?

In order carry out a traineeship and receive Erasmus+ financial scholarship, it is necessary to take part in the recruitment for the Erasmus+ Traineeship programme, which is conducted by the Student Exchange Office. The recruitment is open to BA, MA and PhD students of the Jagiellonian University.

When does the recruitment for Erasmus+ Traineeship take place?

Recruitment for the Erasmus+ Traineeships Programme is continuous and will take place until funds are exhausted. Admission to the Programme is determined by the order of application and delivery of the complete set of required documents to the Student Exchange Office. A student/doctoral student interested in undertaking a traineeship is required to send a recruitment application within a period not exceeding 45 days from the planned beginning date of the traineeships. A student/doctoral student interested in completing a graduate traineeships is required to submit a recruitment application within a maximum of 45 days before the planned graduation date.

How to prepare and submit a recruitment applicaiton?

In order to submit a recruitment application, please provide the following documents to the Student Exchange Office (via email to: erasmus.outgoing@uj.edu.pl titled "Erasmus+ Traineeships" or in person to the Student Exchange Office):

1. Learning Agreement for Traineeships - part Before the Mobility. The document constitutes an agreement on the traineeships programme and should be prepared in English. Required fields to be completed: table with student's/doctoral student's data on the first page of the document (Trainee) and the data of the receiving institution (Receiving organisation/Enterprise), Table A (Traineeship at the Receiving Orgnisation/Enterprise), Table C (Receiving organisation/Enterprise). The document must contain the three required signatures in the table on the last page: signature of the student/doctoral student (Trainee), signature of the representative of the Jagiellonian University unit of the student/doctoral student (responsible person at the sending institution) - i.e. the Head of the Institute / Dean of the Faculty / Student Traineeship Coordinator /Supervisor/ Head of the Doctoral School / Head of the Doctoral Programme and signature of the representative of the receiving institution (responsible person at the receiving institution). 

2. Candidate Questionnaire. The document must be completed and signed by the student / doctoral student and signed by a representative of the Jagiellonian University unit of the student / doctoral student - i.e. Head of the Institute / Dean of the Faculty (in the case of a student) or the Head of Studies / Dean of the Faculty / Head of the Doctoral Programme / Head of the Doctoral School (in the case of a doctoral student).

3. Completion of the online application form is required.

Qualification criteria

Only applicants who have submitted the required documents (Learning Agreement for Traineeships and Candidate Questionnaire) and completed the application form will be admitted for recruitment. Formal criteria include: description of the purpose of the traineeship and knowledge of the language in which the traineeship will be carried out (indicated in the Candidate Questionnaire) and submission of the Learning Agreement for Traineeships. If the formal criteria are fulfilled, the student/doctoral student will receive the decision of the Selection Committee via e-mail within 14 working days from the submission of the application form.

Student / Doctoral student qualified for the Erasmus+ Traineeships Programme are required to fulfil the following formalities and to sign a financial agreement with Jagiellonian University up to 14 days before the planned date of departure for the traineeship.

Documents listed below must be prepared before signing the financial agreement. Documents must be delivered by 14 days before the planned start date of the traineeship to the Student Exchange Office (via email to: erasmus.outgoing@uj.edu.pl) or in person to the Student Exchange Office. Please send the complete set of documents in one email, titled "Erasmus+Traineeship".

Which documents are required before signing a financial agreement?

1. Bank Deatils Form filled out on a computer, printed and signed. A document completed by hand will not be accepted. The student must indicate the number of the bank account in EURO currency to which the allowance will be transferred. It is not possible to indicate a bank account kept in PLN or other currency, since the allowance is paid in EURO. The indicated account may be kept in a Polish or foreign bank, and the owner of the account must be the person going on a traineeship. Please submit the document as a PDF file.
2. Learning Agreement for Traineeships - only Before the Mobility. (to be provided if changes have occurred in relation to the LAT Before the Mobility submitted at the recruitment stage)
3. Statement document that confirms:

• ​having an EHIC card valid for the entire period of travel and stay within the Erasmus+ Programme (applies only to Polish citizens). Having an EKUZ card is optional for mobilities in countries that are not part of the EU and do not accept the EKUZ card (e.g. Turkey).
• purchase of: medical insurance, personal accident insurance and liability insurance which is valid for the entire period of travel and stay within the Erasmus+ Programme in the country where the exchange will be implemented.
• registration of the trip in the Odyseusz portal (applies only to Polish citizens).
• familiarizing yourself with the Erasmus+ Student Card
• used mobility capital of the Erasmus+ Programme
• the main language in which the exchange will be implemented.
• Please submit the document as a PDF file.

Signing of the financial agreement

After delivering all the required documents, student / doctoral student is required to sign a financial agreement. The agreement specifies in detail the terms of the traineeship and the financial scholarship. The financial agreement should be signed no later than 14 days before the planned first day of the traineeship.

The signing of the financial agreement takes place at the Student Exchange Office, located at the Centre for Academic Support at 6 Ingarden Street in Krakow. Date of signing the agreement should be arranged in advance with Student Exchange Office (email: erasmus.outgoing@uj.edu.pl).

In exceptional cases (e.g. absence in Poland, longer stay outside Krakow) there is a possibility of remote signing of the financial agreement. In this case, the financial agreement is made available online for the outbound person to sign and send its hard copies by mail to the Student Exchange Office.

IMPORTANT: Graduates who wish to sign a financial agreement by correspondence are required to use an email address in the domain: firstname.lastname@alumni.uj.edu.pl. Agreements will not be made available to other email addresses.

Language support

You can take the OLS language test on the EU Academy OLS platform in the language in which the mobility will be implemented. Instructions on how to do it can be found here: EU Academy: how to create an EU Login and EU Academy OLS. It not mandatory to carry out the test. 

The student may extend their stay on the traineeship if they obtain a permission from the host institution to do so. The extended funding period is up to 180 days from the start of the traineeship.

In order to extend/shortening the traineeship, a Learning Agreement for Traineeships document should be drafted - part During the Mobility. In the document, the start date of the mobility and the anticipated end date of the mobility (after the extension) must be indicated. The document must be signed and stamped by the host institution, and then sent as a scan to the Student Exchange Office’s email address: erasmus.outgoing@uj.edu.pl.

IMPORTANT: If the insurance (EHIC card, medical expenses, accident insurance, liability insurance.), does not cover the extended period of stay abroad, the trainee is required to arrange for an EHIC card and additional insurance, which will cover the entire extended period of the traineeship. A proof of these insurance coverage categories should be emailed to the Student Exchange Office along with the Learning Agreement During the Mobility document.

Upon receipt of the document(s), the Student Exchange Office draws up an annex to the funding agreement for the extended funding period. The annex is made available to student via a link to the online folder. The annex has to be printed in duplicate and signed with a date of receipt of the annex from the Student Exchange Office. Then both hard copies of the document should be send by mail or courier service to:

Dział Wymiany Studenckiej

Centrum Wsparcia Dydaktyki

Uniwersytet Jagielloński w Krakowie

Ingardena 6

30-060 Kraków

Poland

The trainee will receive confirmation by email when the annex arrive to the Student Exchange Office.

Within 30 days of returning from the traineeship, the student is required to settle their traineeship with the Student Exchange Office. By this date, the following documents must be submitted via email as scans (to erasmus.outgoing@uj.edu.pl) or in person to the Student Exchange Office:

1. The Learning Agreement for Traineeships - the After the Mobility section. The document must be signed and stamped by the host institution. IMPORTANT: The same dates of the traineeship must be named in the document as those declared in the LAT Before the Mobility part submitted before the departure, or the LAT During the Mobility part (for those who have extended their mobility and signed an annex to the financial agreement)
2. A completed and signed declaration regarding the completed trip and documents confirming such a trip - i.e. tickets, bills.
3. It is compulsory to complete the Participant Survey, to which the student/doctoral student will receive a link via email after the traineeship.

After completing the formalities, the student/PhD student will receive the second instalment of the scholarship.

Financial scholarship

The student/doctoral student receives a scholarship from EU funds as a contribution to travel and subsistence costs abroad. These amounts are determined by the Erasmus+ National Agency and depend on the mobility country chosen.

The applicable scholarship amounts for traineeships as part of KA131-2024 project, which must be completed between 1.08.2025 - 31.07.2026.

Rules of the payment

The scholarship is paid in two installments. The first installment consists of 80% of the entire scholarship and a lump sum for travel (a rate corresponding to a "standard trip"). The first installment is paid before the mobility participant leaves for the internship (after completing all formalities before departure and signing the financial agreement). The second installment is 20% of the entire scholarship and is paid after returning from the internship abroad and completing all formalities related to settling their trip in the Student Exchange Office. If, after the exchange, the student/PhD student proves that they used an environmentally-friendly, low-emission travel method, then together with the second installment of the scholarship, an amount corresponding to the compensation of the lump sum for the "standard trip" for the "green travel" trip is paid.

Travel costs

Each participant in the Programme will also receive a lump sum for travel. The amount of the lump sum depends on the method of travel and the distance from the place of departure (the final location of the sending university - Kraków) to the place of the host institution. The distance is determined based on the distance calculator available on the European Commission website.

The lump sum rates are available here. A low-emission travel method (e.g. by train, coach, carpooling) corresponds to the "green travel" lump sum, while a journey carried out in an emission way (conventional travel method/high-emission travel method) (e.g. by plane) corresponds to the "standard travel" lump sum.

Additionally, after completing the mobility and submitting the required documentation, the participant may receive up to 6 funded travel days in the case of a low-emission trip ("green travel") or up to 2 funded travel days in the case of a high-emission trip ("standard travel"). The travel days cannot coincide with the days of mobility implementation at the host institution. After the exchange, the participant is required to submit a declaration of the completed journey along with the corresponding tickets.

Supplement to the scholarship

• LOWER CHANCES. Students/doctoral students who have a disability certificate or receive social scholarship at the Jagiellonian University (in any semester of the academic year preceding the traineeship) may receive a supplement of 250 EUR to the monthly scholarship rate. The basis for the supplement is the submission of a disability certificate or an social scholarship decision issued by Jagiellonian University to the Student Exchange Office (documents must be delivered before signing the financial agreement for the traineeship).
•  

FLEXIBILITY PRINCIPLE

The student has the right to keep the full scholarship for a period of up to 5 days shorter than indicated in the contract. For example, in the case of a 150-day contract, you will keep the full scholarship corresponding to 150 days of mobility for a period of 145 to 150 days indicated in the Learning Agreement part After the Mobility.

The applicable scholarship amounts for traineeships as part of KA131-2025 project, which begin from 1.04.2026

Financial scholarship

The student/doctoral student receives a scholarship from EU funds as a contribution to travel and subsistence costs abroad. These amounts are determined by the Erasmus+ National Agency and depend on the mobility country chosen.

Rules of the payment

The scholarship is paid in two installments. The first installment consists of 80% of the entire scholarship and a lump sum for travel (a rate corresponding to a "standard trip"). The first installment is paid before the mobility participant leaves for the internship (after completing all formalities before departure and signing the financial agreement). The second installment is 20% of the entire scholarship and is paid after returning from the internship abroad and completing all formalities related to settling their trip in the Student Exchange Office. If, after the exchange, the student/PhD student proves that they used an environmentally-friendly, low-emission travel method, then together with the second installment of the scholarship, an amount corresponding to the compensation of the lump sum for the "standard trip" for the "green travel" trip is paid.

Travel costs

Each participant in the Programme will also receive a lump sum for travel. The amount of the lump sum depends on the method of travel and the distance from the place of departure (the final location of the sending university - Kraków) to the place of the host institution. The distance is determined based on the distance calculator available on the European Commission website.

The lump sum rates are available here. A low-emission travel method (e.g. by train, coach, carpooling) corresponds to the "green travel" lump sum, while a journey carried out in an emission way (conventional travel method/high-emission travel method) (e.g. by plane) corresponds to the "standard travel" lump sum.

Additionally, after completing the mobility and submitting the required documentation, the participant may receive up to 6 funded travel days in the case of a low-emission trip ("green travel") or up to 2 funded travel days in the case of a high-emission trip ("standard travel"). The travel days cannot coincide with the days of mobility implementation at the host institution. After the exchange, the participant is required to submit a declaration of the completed journey along with the corresponding tickets.

Supplement to the scholarship

TOP-UP GRANT FOR PARTICIPANTS WITH FEWER OPORTUNITIES

Top-up grant for participants meeting the criteria of "fewer opportunities" (increased Erasmus+ rate) is available to:

• Students who received a social scholarship in any semester of the academic year preceding the mobility:
  The condition for increasing the basic Erasmus+ grant rate is the submission of a declaration and positive verification in the USOS system confirming the awarded social scholarship.
• Students with a disability certificate:
  The condition for increasing the basic Erasmus+ grant rate is the submission of a declaration and positive verification in the USOS system of the disability certificate.
• Students with children under the age of 8 (in the year of the mobility):
  The condition for increasing the basic Erasmus+ grant rate is the submission of a declaration and presentation of the child’s birth certificate for the university’s review.
• Students who have been granted asylum or have refugee status:
  The condition for increasing the basic Erasmus+ grant rate is the submission of a declaration and positive verification in the USOS system of the relevant annotation regarding the right or status held.

The statement is available here.

FLEXIBILITY PRINCIPLE

The student has the right to keep the full scholarship for a period of up to 5 days shorter than indicated in the contract. For example, in the case of a 150-day contract, you will keep the full scholarship corresponding to 150 days of mobility for a period of 145 to 150 days indicated in the Learning Agreement part After the Mobility.

Please review:

• Rules of the Erasmus+ Traineeships Programme at the Jagiellanian University - applicable to traineeships starting until 31 March 2026.
• Rules of the Erasmus+ Traineeships Programme at the Jagiellanian University - applicable to traineeships starting from 1 April 2026.