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  • tel. (+48-12) 663-2676
  • e-mail: erasmus@uj.edu.pl
  • outgoing ERASMUS+ Traineeships

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Erasmus+ Traineeships

The Erasmus+ Traineeships Programme is addressed to both BA and MA students, as well as PhD students of Jagiellonian University. The Programme provides an opportunity to complete traineeships abroad and receive a financial scholarship for the duration of the traineeship.

 

Student traineeships

Traineeship abroad allows students to develop professional competencies related to their field of study and to gain new skills and work experience in an international environment. Students can carry out the traineeship as an activity embedded in the curriculum of their own field of study (and receive ECTS credits for it).

 

Graduate traineeships

Traineeship can be completed after graduation. For recent BA, MA and PhD graduates, this is an opportunity to acquire and develop professional competence. If you want to carry out a traineeship after graduation, you should take part in the recruitment for the Erasmus+ Traineeships Programme while you are still a student (i.e., having an active student / doctoral student status)

 

Doctoral traineeships

For PhD students, the Programme provides an opportunity to go to universities and research centres abroad. Going on a traineeship can be a chance to work in international research teams, conduct your own research abroad, cooperate with researchers from foreign academic centres, access materials or sources unavailable in Poland and take advantage of courses offered by a given unit.

Who can benefit from Erasmus+ Traineeship?

The Erasmus+ Traineeship can be carried out by a BA / MA or PhD student of the Jagiellonian University. The student/doctoral student must have an active status of a student/doctoral student at the time of recruitment to the Programme and during the mobility (i.e. not using dean's leave, student leave, maternity leave, paternity leave, parental leave, etc.).

The Erasmus+ Traineeship can also be carried out by a JU graduate, provided that recruitment to the Programme takes place before the end of studies (details in section: "Recruitment"). Graduate students who have been admitted to the Erasmus+ Traineeships Programme can complete their traineeship within one year after graduation.

Postgraduate students are not eligible to participate in the Erasmus+ Internship Programme.

 

Which institutions can be chosen as an Erasmus+ Traineeship destination?

It is possible to go on an Erasmus+ Traineeship to a foreign institution, such as a private company, a non-governmental organization (NGOs, foundations, associations, etc.), public and administrative institutions (museums, libraries, offices, embassies, etc.), private and public medical institutions (hospitals, clinics, medical practices) or scientific and research institutions (universities, research centres, laboratories).

Students independently search for the foreign institution where they want to carry out the traineeship and establish contact with its representatives in order to arrange the terms of the traineeship. Jagiellonian University does not maintain any database of institutions offering traineeships. Selected traineeships offers are available on the ErasmusIntern website run by the Erasmus Student Network. The traineeship may not be carried out in any of the EU institutions and institutions responsible for the management of EU programmes.

 

How long can traineeship last? When can I go on a traineeship?

Erasmus+ Traineeships can be carried out both during the academic year and during the summer break. In the case of a traineeship carried out during the academic year, the form of implementation of courses must be individually agreed at the home Institute / Faculty / Doctoral School. Going on a traineeship does not constitute a form of "excused absence" from classes.

The minimum duration of the Erasmus+ Traineeship is 2 months (60 days). The maximum period of funding for a traineeship is 6 months (180 days). In the Erasmus+ programme, one month counts as 30 days. The length of the traineeship may not exceed the mobility capital to which each student is entitled. Mobility capital is understood as the specified total limit for the length of mobilities within the Erasmus+ programme as a whole. The total mobility capital in the Erasmus+ Programme is:

  • 12 months (360 days) in the case of BA, MA and PhD students
  • 24 months (720 days) in the case of students of long-cycle MA programmes (e.g. law, medicine)

Another Erasmus+ mobilities and Erasmus+ Traineeship trips may not be carried out at the same time (i.e. mobilities are possible in the same academic year, but not at the same time).

 

Which countries are eligible Erasmus+ Traineeship destinations?

You can go on an Erasmus+ traineeship in 32 countries of the Programme (member countries of the European Union as well as Iceland, Liechtenstein, Norway, Turkey, Serbia, North Macedonia). The traineeships may not be carried out in the United Kingdom and Switzerland. For a full list of countries where traineeships can be completed with the amout of financial scholarship, see the section "Scholarship amount".

 

Does the host institution provide salary for the trainee?

The host institution is not obliged to provide salary to their trainees. Some institutions choose to provide salaries, others do not. Participants of the Erasmus+ Traineeship Programme may simultaneously receive Erasmus+ financial scholarship and a salary from the host institution.

 

Does the host institution provide accommodation?

The institution may provide accommodation, but is not required to do so. The terms of Erasmus+ do not impose an obligation on the host institution to provide accommodation for the trainees. The student can make an individual inquiry with the host institution about available accommodation (e.g. dormitory, recommended accommodation).

 

Will the traineeship be recognised by Jagiellonian University?

Credit for an Erasmus+ Traineeship as a compulsory traineeship, which is an integral part of studies at the Jagiellonian University, is granted upon prior arrangement with the coordinator of traineeships at the home Institute / Faculty / Doctoral School. In the case of an optional traineeship, the student should ensure that it is entered in the Diploma Supplement as their additional achievement. In both cases, credit for the traineeship will require the student to provide a document in which the host institution confirms that the traineeship has been completed.

Who can take part in the recruitment for the Erasmus+ Traineeship Programme?

In order carry out a traineeship and receive Erasmus+ financial scholarship, it is necessary to take part in the recruitment for the Erasmus+ Traineeship programme, which is conducted by the International Students Office. The recruitment is open to BA, MA and PhD students of the Jagiellonian University.

 

When does the recruitment for Erasmus+ Traineeship take place?

Recruitment for the Erasmus+ Traineeships Programme is continuous and will take place until funds are exhausted. Admission to the Programme is determined by the order of application and delivery of the complete set of required documents to the Internaitonal Students Office. A student/doctoral student interested in undertaking a traineeship is required to send a recruitment application within a period not exceeding 45 days from the planned beginning date of the traineeships. A student/doctoral student interested in completing a graduate traineeships is required to submit a recruitment application within a maximum of 45 days of the planned graduation date.

 

How to prepare and submit a recruitment applicaiton?

In order to submit a recruitment application, please provide the following documents to the International Students Office (via email to: erasmus.outgoing@uj.edu.pl titled "Erasmus+ Traineeships" or in person to the International Students Office):

1. Learning Agreement for Traineeships - part Before the Mobility. The document constitutes an agreement on the traineeships programme and should be prepared in English. Required fields to be completed: table with student's/doctoral student's data on the first page of the document (Trainee) and the data of the receiving institution (Receiving organisation/Enterprise), Table A (Traineeship at the Receiving Orgnisation/Enterprise), Table C (Receiving organisation/Enterprise). The document must contain the three required signatures in the table on the last page: signature of the student/doctoral student (Trainee), signature of the representative of the Jagiellonian University unit of the student/doctoral student (responsible person at the sending institution) - i.e. the Head of the Institute / Dean of the Faculty / Student Traineeship Coordinator / Supervisor / Head of the Doctoral School / Supervisor at the Doctoral School or at the third degree studies / Head of the Doctoral Programme and signature of the representative of the receiving institution (responsible person at the receiving institution). 

2. Candidate Questionnaire. The document must be completed and signed by the student / doctoral student and signed by a representative of the Jagiellonian University unit of the student / doctoral student - i.e. Head of the Institute / Dean of the Faculty (in the case of a student) or the Head of Studies / Dean of the Faculty / Head of the Doctoral Programme / Head of the Doctoral School (in the case of a doctoral student).

3. Completion of the online application form is required.

 

Qualification criteria

Only applicants who have submitted the required documents (Learning Agreement for Traineeships and Candidate Questionnaire) and completed the application form will be admitted for recruitment. Formal criteria include: description of the purpose of the traineeship and knowledge of the language in which the traineeship will be carried out (indicated in the Candidate Questionnaire) and submission of the Learning Agreement for Traineeships. If the formal criteria are fulfilled, the student/doctoral student will receive the decision of the Selection Committee via e-mail within 14 working days from the submission of the application form.

Student / Doctoral student qualified for the Erasmus+ Traineeships Programme are required to fulfil the following formalities and to sign a financial agreement with Jagiellonian University up to 14 days before the planned date of departure for the traineeship.

Documents listed below must be prepared before signing the financial agreement. Documents must be delivered by 14 days before the planned start date of the traineeship to the International Students Office (via email to: erasmus.outgoing@uj.edu.pl) or in person to the International Students Office. Please send the complete set of documents in one email, titled "Erasmus+Traineeship".

 

Which documents are required before signing a financial agreement?

  1. Bank Deatils Form filled out on a computer, printed and signed. A document completed by hand will not be accepted. The student must indicate the number of the bank account in EURO currency to which the allowance will be transferred. It is not possible to indicate a bank account kept in PLN or other currency, since the allowance is paid in EURO. The indicated account may be kept in a Polish or foreign bank, and the owner of the account must be the person going on a traineeship
  2. Learning Agreement for Traineeships - only Before the Mobility. (to be provided if changes have occurred in relation to the LAT Before the Mobility submitted at the recruitment stage)
  3. Statement document that confirms:
  • Three mandatory insurance coverage categories, which are valid in the country where the traineeship will be carried out for the entire period of the intern's stay abroad. The mandatory coverage categories are: medical expenses, accident insurance, liability insurance. 
  • Passing the language test on the EU ACADEMY website for assessing the command of the language in which the traineeship will be carried out. Students should get familiarized with the instructions for logging in and taking the test. First, log in to the EU ACADEMY website, enter English Learning Community and Resources, join the Community (Go to Community) and take the Placement Test below. After logging into your own EU Academy account, click on the profile icon, where you will find the "My certificates" / "My achievements" tab. After clicking on the tab, you can reach the generated certificate with your grade (A1-C2). Completion of the language test is optional for those whose language of traineeship is their mother tongue.
  • [applies only to Polish citizens or students insured under the National Health Fund - NFZ] European Health Insurance Card (EHIC) issued by the National Health Fund (NFZ). The card is valid only in the countries of the European Union and covers only certain medical services. EHIC card is optional for traineeships in countries that are not part of the EU and do not honour the EHIC card (e.g. Turkey).
  • [Applies to Polish citizens only] Register your departure for a Traineeship in the Odyseusz portal
  • Familiarise with the Erasmus Student Charter.

 

Signing of the financial agreement

After delivering all the required documents, student / doctoral student is required to sign a financial agreement. The agreement specifies in detail the terms of the traineeship and the financial scholarship. The financial agreement should be signed no later than 14 days before the planned first day of the traineeship.

The signing of the financial agreement takes place at the International Students Office, located at the Centre for Academic Support at 6 Ingarden Street in Krakow. Date of signing the agreement should be arranged in advance with International Students Office (email: erasmus.outgoing@uj.edu.pl).

In exceptional cases (e.g. absence in Poland, longer stay outside Krakow) there is a possibility of remote signing of the financial agreement. In this case, the financial agreement is made available online for the outbound person to sign and send its hard copies by mail to the International Students Office.

The student may extend their stay on the traineeship if they obtain a permission from the host institution to do so. The extended funding period is up to 180 days from the start of the traineeship.

In order to extend the traineeship, a Learning Agreement for Traineeships document should be drafted - part During the Mobility. In the document, the start date of the mobility and the anticipated end date of the mobility (after the extension) must be indicated. The document must be signed and stamped by the host institution, and then sent as a scan to the International Students Office’s email address: erasmus.outgoing@uj.edu.pl.

IMPORTANT: If the insurance (EHIC card, medical expenses, accident insurance, liability insurance.), does not cover the extended period of stay abroad, the trainee is required to arrange for an EHIC card and additional insurance, which will cover the entire extended period of the traineeship. A proof of these insurance coverage categories should be emailed to the International Students Office along with the Learning Agreement During the Mobility document.

Upon receipt of the document(s), the International Students Office draws up an annex to the funding agreement for the extended funding period. The annex is made available to student via a link to the online folder. The annex has to be printed in duplicate and signed with a date of receipt of the annex from the International Students Office. Then both hard copies of the document should be send by mail or courier service to:

Dział Obsługi Studentów Zagranicznych

Centrum Wsparcia Dydaktyki

Uniwersytet Jagielloński w Krakowie

Ingardena 6

30-060 Kraków

Poland

The trainee will receive confirmation by email when the annex arrive to the International Students Office.

Within 14 days of returning from the traineeship, the student is required to settle their traineeship with the International Students Office. By this date, the following documents must be submitted via email as scans (to erasmus.outgoing@uj.edu.pl) or in person to the International Students Office:

  1. The Learning Agreement for Traineeships - the After the Mobility section. The document must be signed and stamped by the host institution. IMPORTANT: The same dates of the traineeship must be named in the document as those declared in the LAT Before the Mobility part submitted before the departure, or the LAT During the Mobility part (for those who have extended their mobility and signed an annex to the financial agreement)
  2. Green travel declaraiton (completed and signed) with attachments - tickets, bills. Please read rules on the recognition of green travel at the JU. IMPORTANT: This only applies to those who have undertaken low-carbon trips (not by plane). 
  3. It is compulsory to complete the Participant Survey, to which the student/doctoral student will receive a link via email after the traineeship.

Once the above formalities are completed, the student/doctoral student will receive payment of the second instalment of the financial scholraship, which is 20% of the total amount received for the traineeship and green travel supplement (if applicable).

Financial scholarship

The student/doctoral student receives a scholarship from EU funds as a contribution to travel and subsistence costs abroad. These amounts are determined by the Erasmus+ National Agency and depend on the mobility country chosen. The applicable scholarship amounts are specified in the table below.

 

Countries

 

Monthly rate (in Euro)

Group 1 – Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden

 

700

Group 2 – Austria, Belgium, Cyprus, France, Greece, Spain, Netherlands, Malta, Germany, Portugal, Italy

 

700

Group 3 – Bulgaria, Croatia, Czech Republic, Estonia, North Macedonia (FYROM), Lithuania, Latvia, Romania, Slovakia, Slovenia, Serbia, Turkey, Hungary

 

600

 

Rules of the payment

The scholarship is paid in two instalments. The first one constitutes 80% of the total amount, and is paid before the student leaves for their traineeship (after completing all the pre-departure formalities and signing the financial agreement). The second instalment constitutes 20% of the total amount and is paid after the student has returned from the traineeship and has compleed all the mandatory formalities at the International Students Office.

 

Supplement to the scholarship

  • LOWER CHANCES. Students/doctoral students who have a disability certificate or receive social scholarship at the Jagiellonian University (in any semester of the academic year preceding the traineeship) may receive a supplement of 250 EUR to the monthly scholarship rate. The basis for the supplement is the submission of a disability certificate or an social scholarship decision issued by Jagiellonian University to the International Students Office (documents must be delivered before signing the financial agreement for the traineeship).
  • GREEN TRAVEL. Students who choose the low-emission travel (green travel) to the traineeship (bus, train, carpooling), may receive an additional supplement of 50 EUR and funding for up to two travel days to and from the receiving institution. The  green travel supplement is paid with the last instalment of the scholarship after the completion of the traineeship. The basis for the supplement is the delivery (by email or in person) completed and signed green travel declaration together with attachments (tickets, bills) the International Students Office. Please read the rules on green travel recognition at the JU.

 

Rules of the Erasmus+ Traineeships Programme at the Jagiellanian University.