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Erasmus+ Traineeships

Students can undertake Erasmus+ Traineeships in institutions located abroad, such as private companies, research institutes, non-profit organizations, museums, libraries, hospitals, etc.

The traineeship should be related to the student’s area of study. In some cases, it will be an integral part of the study programme; in others, it will be an opportunity to acquire additional competences and skills.

Erasmus+ Programme Guide

The general principles of the Erasmus+ Placement are established in the programme guide.

Basic Information

Who can submit the application for an Erasmus+ Traineeship?

Students of all the faculties of the Jagiellonian University can take part in the call for applications.

 

Who can undertake an Erasmus+ Traineeship?

The Erasmus+ Traineeship can be undertaken by:

  • Students of first-cycle, long-cycle, second-cycle study programmes and PhD candidates regardless of their nationality;
  • Students who have completed the most recent semester of their study;
  • Students who have completed the first year of the first-cycle and long-cycle study programmes;
  • Graduates (the acceptance of the application must occur during the course of studies and while they remain students);
  • Students/PhD candidates who are NOT on a dean’s leave or a student leave during the course of the mobility.

Post-graduate students are not eligible to take part in the programme.

Freshmen of second-cycle and PhD study programmes are required to have completed the first semester of their study programme at the moment of undertaking the traineeship.

When can an Erasmus+ Traineeship be undertaken and how long can it last?

Erasmus+ Traineeships in the 2019/20 academic year should be undertaken between 1st of July, 2019 and 31st of Can, 2021.

Erasmus+ Traineeships in the 2018/19 academic year should be undertaken between 1st of July, 2018 and 31st of Can, 2020.

  • During the studies, regardless of the number of courses studied and the number of home universities, students can go abroad to study (SMS) or undertake a traineeship (SMP) for up to 12 months (total) at a given level of study. For long-cycle programme students the limit is 24 months.
  • Erasmus+ Studies and Erasmus+ Traineeships cannot be undertaken at the same time (it is possible to undertake them in the same academic year but not in the same time).

The minimum duration of the internship is 2 months (60 days). Month shall be understood as 30 days.

The maximum period of funding for a traineeship is 3 months (90 days).

 

Which countries and institutions can be chosen as an Erasmus+ Traineeship destination?

Erasmus+ Traineeships can be undertaken in an institution located abroad, in a country eligible to participate in the programme (28 EU countries, Iceland, Liechtenstein, Norway, Turkey, FYROM).

The traineeship cannot be carried out in any of the EU institutions and institutions responsible for the management of EU programmes.

 

What is the amount of Erasmus+ Traineeship scholarship?

The Erasmus+ Traineeship scholarship is intended to cover the additional costs of a student's departure and stay abroad during the traineeship (travel expenses, insurance, language skills enhancement, increased living expenses abroad). The scholarship does not cover the total costs of travel and maintenance abroad. The scholarship monthly rate depends on the country of destination of the traineeship.

Erasmus+ Traineeship (SMP) scholarship in the academic year 2018/19:

 

Countries Monthly rate (in Euro)
Group 1 - Denmark, Finland, Irleand, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, Great Britain 600
Group 2 - Austria, Belgium, Cyprus, France, Greece, Spain, Netherlands, Malta, Germany, Portugal, Italy 550
Group 3 - Bulgaria, Croatia, Czech Republic, Estonia, FYROM (Former Yugoslavian Republic of Macedonia), Lithuania, Latvia, Romania, Slovakia, Slovenia, Turkey, Hungary  500

 

 

How to apply for the Erasmus+ Traineeship

How the application documents are evaluated?

Basic criteria include:

  • Traineeship’s purpose;
  • year of study;
  • whether the traineeship is mandatory or voluntary;
  • whether the student is in touch with the potential host institution;
  • scientific achievements, participation in charity, voluntary activities etc.

Additional criteria:

  • grade point average;
  • results of the interview.

The students must fulfill the criteria in a way that their application’s grade point average, calculated on the basis of the mandatory documents submitted, is higher than 2,00.

Becoming eligible for funding is conditioned by submitting all the mandatory documents and finalizing the financial agreement between the student and the Jagiellonian University.

Appeal procedure

Every student has a right to file an appeal questioning the committee’s decision within 14 days since the results are announced. The appeal should be submitted to the International Students Office.

Formalities

Before departure

Before the students depart to undertake the traineeship, they must finalize:

  • the financial agreement between the student and the Jagiellonian University;
  • the Learning Agreement for Traineeships between the student, the Jagiellonian University and the host institution.

Every student is obliged to hand in copies of health insurance as well as copies of accident and liability insurance to the International Students Office. Cards which provide insurance: European Health Insurance Card, EURO26, ISIC, etc.

Moreover, the student must submit the language assessment test in the OLS (Online Language Support) System.

 

After completing the traineeship

Within 14 days after the termination of the traineeship, the student is obliged to:

  • hand in the After the mobility section of the Learning Agreement to the International Students Office;
  • submit the language assessment test in the OLS (Online Language Support) System;
  • submit the Mobility Tool+ beneficiary report (through a link sent to the student after they hand in the After the mobility section of the Learning Agreement to the International Students Office).

 

Does the host institution provide accommodation?

Your host institution can provide accommodation to the student, but is not obliged to do so.

 

Will the traineeship be recognized by the Jagiellonian University?

Yes, it is obliged to do so according to the rules of the Erasmus+ Programme. If it was agreed to do so with the departmental traineeships coordinator in the student’s home department, the traineeship will be recognized as a mandatory traineeship incorporated to the study programme.

Erasmus+ Traineeships - calls for applications in the 2018/19 academic year

The calls for applications for Erasmus+ Traineeships grants for the academic year 2018/2019 will be held within the deadlines of:

First call: between 23rd of April and 18th of May, 2018 - for traineeships between 1st of July, 2018 and 31st of January, 2019.

Following calls within the following deadlines:

  • 1st-20th of September, 2018 – for traineeships between 1st of November, 2018 and 31st of March, 2019.
  • 1st-20th of November, 2018 – for traineeships between 1st of January 1st, 2019 and 31st of May, 2019.
  • 1st-20th of January, 2019 – for traineeships between 1st of March 1st, 2018 and 31st of July, 2019.
  • 1st-20th of March, 2019 – for traineeships between 1st of May 1st, 2018 and 30th of September, 2019.
  • 1st-20th of May, 2019 – for traineeships between 1st of July 1st, 2018 and 30th of November, 2019.
  • 1st-20th of July, 2019 – for traineeships between1st of September 1st, 2018 and 31st of January, 2020.
  • 1st-20th of September, 2019 – for traineeships between 1st of November 1st, 2018 and 31st of March, 2020.
  • 1st-20th of November, 2019 – for traineeships between 1st of January 1st, 2020 and 1st of April, 2020.
  • 1st-20th of January, 2020 – for traineeships between 1st of March 1st, 2020 and 1st of April, 2020.

RECRUITMENT PROCESS:

Step 1: Students should get familiarized with the document containing the rules of the Erasmus+ Traineeships programme: Zasady realizacji Programu Erasmus+ Praktyki na Uniwersytecie Jagiellońskim w roku akademickim 2018/2019.

Step 2: Students complete all documents mentioned below and can start to search for a potential receiving institution. After being accepted, they should have the Internship Confirmation signed by the receiving institution.

NOTE: The submission of the Internship Confirmation is not mandatory while submitting your application.

Step 3: Students complete the following application documents:

Obligatory:

  • Candidate’s questionnaire (questionnaire should consist of student's signature, as well as a signature of a head of an institute/faculty - if applicable, and - if applicable - institute's traineeship’s coordinator);
  • CV in English or Polish;
  • certificate of grade point average issued by the student’s departmental secretary office;
  • proof of language proficiency level (traineeship language);

Optional:

Step 4: Student should submit the online application form available here.

All the above-mentioned documents should be submitted to International Students Office, Collegium Novum, 24 Gołębia St., room 21.

Step 5: Student awaits the results which should be announced by:

  • June 8th, 2018 for the first call;
  • the last day of every month in which the call for applications is announced.

Online Linguistic Support (OLS)

Erasmus+ Online Linguistic Support

According to the guideline of Polish National Agency of Erasmus+ Programme, all participants of Erasmus+ mobility activities (studies and/or traineeships) with one of the following languages as the main language of instruction or traineeship: English, French, Spanish, Dutch, German, Italian, Czech, Dutch, Greek, Danish, Portuguese or Swedish must take the assessment test twice — before and at the end of their mobility period.

It is not obligatory to submit the assessment test if the traineeship will be undertaken in a language from out of the OLS offer.

  • Online Linguistic Support is a tool of evaluation of language competences and improving acquaintance with foreign languages for the participants of the long term mobility in Erasmus+ Programme. OLS is available on http://ww.erasmusplusols.eu.
  • Mobility Participants User Guide for Assessment is mandatory for all participants before and after the mobility – results do not prevent participants from taking part in the mobility programme, but can be used to verify the language acquaintance before and after the mobility – the student will receive an email with results of assessment.

The assessment steps:

  • Each student of the Jagiellonian University assigned to Erasmus Mobility Programme must complete the first language assessment test online before the mobility.
  • The scholarship holder will receive an information from OLS system with the request to complete a mandatory language assessment test before the mobility.
  • At the end of their mobility period, participants will be requested to take a second assessment test to assess the progress made (unless they proved to possess C2 language skills in the first assessment test).

Those whose language level is assessed as B1 or lower, are assigned a non-mandatory language course. It’s possible to have it assigned in case of being an advanced user, under the participant’s request.

Language course on-line consists of the following elements:

Language courses: menu with the possibility of enhancing the language skills: reading, writing, grammar, vocabulary, communication.

  • MOOC (Massive Open Online Course) at the chosen level;
  • Tutoring: virtual classes, lectures with teachers every two weeks (for about half an hour between 9am and 4pm (you must be enrolled);
  • Forum: the teachers answering the students’ questions;
  • Assessment test at the end of the course;
  • News.

Any technical problems with the Erasmus+ Online Linguistic Support should be reported to technical support of OLS or directly on the OLS website.