We invite you to participate in the recruitment process for the Erasmus+ Studies Programme. Details can be found below in the "Recruitment for mobilities in the academic year 2024/2025" tab.

Each Faculty and Institute of the Jagiellonian University signs its own agreements with foreign universities. The current offer of trips available for your unit can be found in the USOSweb system in the STUDENTS' SECTION tab → Student Exchange → mobility offer.

The list of all universities cooperating with individual faculties/institutes can be found on the International Relations Office website (on the left side, in the section SEE ALSO → LISTA UMÓW KA 131-HED).

It is not possible to travel within another unit.

If your unit does not have a signed agreement with the university you are interested in, please contact your Faculty/Institute Coordinator. Perhaps he will be able to sign contract before the next recruitment.

Faculty/Institute coordinators provide detailed answers to questions about:

• recruitment process
• method of completing the study program as part of Erasmus+ Studies mobility
• Learning Agreement for Studies document - preparation of the Before part before departure and recognition of courses and ECTS points in Table D after the end of mobility

List of Faculty/Institute Coordinators

We kindly to invite you to participate in the recruitment for the Erasmus+ Studies Programme for mobilities that will take place in the academic year 2024/2025. The first recruitment will start in January 2024, while the second recruitment will start in May 2024. Under the first recruitment, you can apply for an Erasmus+ Studies mobility in any semester of the 2024/2025 academic year (winter semester or summer semester) or the entire 2024/2025 academic year. Under the second  recruitment, you can apply for an Erasmus+ Studies mobility in the summer semester of the 2024/2025 academic year only. 

Recruitment is open to Erasmus+ member universities in all European Union countries as well as Turkey, Norway, North Macedonia and Serbia. Students and PhD students from certain units also have the possibility to apply for mobilities to Switzerland (under SEMP funding, not ERASMUS+) and under the Coimbra Group Student Exchange Group (CG SEN). It is not possible to apply for trips to the UK, which is not part of the Erasmus+ Programme.

General schedule of the recrutiment for the Erasmus+ Studies Programme 2024/2025

FIRST RECRUITMENT (possibility to apply for mobility in winter semester or summer semester or the whole academic year 2024/2025)

15.01. - 05.02.2024 – recruitment deadline, submission of applications via USOSweb system

06.02. - 19.02.2024 – qualification and mobility approval via USOSweb system

20.02. - 26.02.2024 – appeal procedure

27.02. - 07.03.2024 – final mobility approval via USOSweb system

SECOND RECRUITMENT (possibility to apply for mobility in summer semester 2024/2025 only)

13.05. - 27.05.2024 – recruitment deadline, submission of applications via USOSweb system

28.05. - 10.06.2024 – qualification and mobility approval via USOSweb system

11.06. - 17.06.2024 – appeal procedure

18.06. - 27.06.2024 – final mobility approval via USOSweb system

Submission of a recruitment application

Recruitment for the Erasmus+ Study Programme is done only through the USOSweb system. In order to take part in the recruitment process, you need to log in to the USOSweb system and then select the STUDENT'S SECTION -> Student Exchange and submit your application. After logging in to USOSweb, the student/doctoral student will be able to see a list of foreign universities.

Each student/doctoral student can indicate in the application three universities to which he/she wants to go for the exchange (according to the hierarchy of priorities). Please make yourself familiar with the profile of the universities (on the websites of the universities) that you will select in your application.

Detailed information on the Erasmus+ Programme in Institutes, Faculties and Doctoral Schools is available from the Erasmus+ Programme Coordinators in the units. A list of Erasmus+ institute/faculty coordinators is available here.

Qualification Criteria

Please read the Qualification Criteria for the FIRST RECRUTIMENT for the Erasmus+ Studies 2024/2025 Programme: Qualification Criteria - I RECRUITMENT.

• Faculty of Biochemistry, Biophysics and Biotechnology
• Faculty of Biology
• Faculty of Chemistry
• Faculty of Pharmacy
• Faculty of Philology
• Faculty of Philosophy
• Faculty of Geography and Geology
• Faculty of Mathematics and Computer Science
• Faculty of Health Sciences
• Faculty of Polish Studies
• Faculty of Law and Administration
• Faculty of Management and Social Communication
• Interfaculty Individual Studies in the Humanities (MISH)
• Doctoral School in the Social Sciences

Students receive a scholarship from EU funds as a contribution to travel and living costs abroad. These amounts are determined by the Erasmus+ National Agency and depend on the chosen mobility country. The scholarship rates for Erasmus+ Studies mobilities in the 2024/2025, 2023/2024 and 2022/2023 academic years are shown below.

Mobilities for the Erasmus + Studies Program in the academic year 2024/2025

Mobilities for the Erasmus + Studies Program in the academic year 2023/2024

Mobilities for the Erasmus + Studies Program in the academic year 2022/2023

TOTAL SCHOLARSHIP AMOUNT

Standard semester mobility contracts are signed for a period of 5 months, and whole year mobility contracts - for 10 months.

The total amount of the scholarship can be calculated by multiplying the monthly rate of the selected country by the number of months included in the contract. The student may report a different duration of mobility in order to extend the financing period. Details in the Duration of mobility tab.

The due scholarship is calculated with one day accuracy based on the Confirmation of Stay document.
If the actual duration of mobility turns out to be shorter than the financing period specified in the contract, the amount corresponding to the number of missing days will be deducted from the total amount of the scholarship during the settlement process. If the Student has previously received a higher amount, International Students Office will issue a request for refund the difference. Details in the Settlement tab.

LOWER CHANCES ALLOWANCE

An increase in the monthly scholarship rate by EUR 250 for Erasmus+ Studies mobilities in the 2023/2024 academic year is available to persons who received a social scholarship in any semester of the 2022/2023 academic year and to persons with a certificate of disability.

The scholarship decision or disability certificate must be delivered to International Students Office - it may be a scan of the document sent by e-mail.

GREEN TRAVEL ALLOWANCE

Student can receive a one-off allowance for carrying out low-impact travel to and from exchnage destination. To obtain the allowance of EUR 50, you must prove that most of the trip in both ways was covered by low-emission means of transport, i.e. train, bus, car with more than 1 person in the car in the case of traveling to the same place, for the same purpose - the so-called carpooling. Travel by plane, solo car or by car in any other way than the so-called carpooling disqualifies from the allowance. 

Additional financing is also available for up to 2 days of one-way travel not covered by double financing (not coinciding with the dates on Confirmation of Stay).

The condition for receiving the allowance is to submit a Green Travel declaration after the end of mobility together with other documents required for settlement.

Travel by bus and train must be documented with tickets. If they are missing, you are not entitled to the Green Travel allowance.

The trip cannot take place longer than 30 days before the start and 30 days after the end of the mobility.

REGISTRATION AT THE HOST UNIVERSITY

After completing the recruitment for the Erasmus+ Studies Programme, International Students Office sends the nominations of studetns to the host universities. Then, host universities contact the Students directly by e-mail with further instructions on application process (approx. 2-3 months before the start of mobility). The Student is obliged to complete the application procedure independently. If he/she does not complete all formalities within the deadline set by the host university, the university has the right to refuse to admit the Student.

SIGNING THE FINANCIAL AGREEMENT

Before starting mobility, the Student is obliged to sign a financial contract at the International Students Offic, which specifies the duration of mobility and the amount of the scholarship. Information about the date of signing contracts is sent by e-mail approximately 2 months before the start of mobility. You must take your student ID with you to sign the contract.

In justified cases (e.g. absence from Poland), it is possible to sign the contract by correspondence. The contract is shared with the Student online to print in two copies, sign and send back to International Students Office via traditional mail.

Contracts for semester mobilities are usually prepared for a period of 5 months (150 days), and contracts for whole year mobilities - for 10 months (300 days). The student may report a different duration of mobility: shorter - to maintain the right to use the flexibility principle - or longer - to extend the financing period. Then the contract is prepared for the period declared by the Student, and if he has already signed the standard contract - it is annexed. Details in the Duration of Mobility tab.

REQUIRED DOCUMENTS

The set of three required documents must be brought to the signing of the financial agreement. In justified cases, they can be delivered by e-mail at a later date. Submitting documents is required for starting mobility at the host university and for the disbursement of the first installment of the scholarship.

• LEARNING AGREEMENT (Before the Mobility part) signed by the Student and Coordinators of both universities. In case of program differences, an annex to the LAS is also required. The document can be submitted in paper or online form (OLA/EWP LA) in USOSweb. People who complete OLA in USOSweb do not complete the paper version of the document.
  Changes to the LAS can be reported in the During the Mobility table signed by the Student and both Coordinators.
  OLA/EWP LA procedure in USOSweb:
  The Student applies to the Coordinator of his/her unit with a request to open OLA in USOSweb → The Coordinator must create it → The Student fills the form out  and accepts it → The Coordinator accepts it or reverts for correction and re-approval by the Student → after the Coordinator's approval, the system automatically sends OLA to the host university and then we wait for the final approval.
• BANK DETAILS FORM completed on computer, printed and signed by hand. You must provide only one account number and confirm that it is in EURO.
• SMS STATEMENT - The student declares in it:
  • ​having an EKUZ card valid for the entire period of the Erasmus+ Study mobility stay (applies only to Polish citizens and people insured under the NFZ). Having an EKUZ card is optional for mobilities in countries that are not part of the EU and do not accept the EKUZ card (e.g. Turkey).
  • having additional insurance: medical costs (KL) and accidents (NNW), which is valid for the entire period of stay in the country where Erasmus+ mobility will be carried out
  • registration of the trip on the Odyseusz portal (applies only to Polish citizens).
  • taking an OLS language test on knowledge of the language in which the mobility will be carried out on the EU Academy OLS platform.
    Instructions on how to do it can be found here:
    EU Academy How to create an EU Login
    EU Academy OLS
  • familiarizing yourself with the Erasmus+ Student Card
  • used mobility capital of the Erasmus+ Program (you are entitled to 12 months on the first, second and third cycle of studies or 24 months on long-cycle master's studies)

​​The first installment of the scholarship will be paid approximately two weeks before the planned start of mobility - provided that the Student completes all formalities:

• signing the financial agreement
• submitting a complete set of documents
• inform International Students Office about obtaining registration for the next academic year

The Erasmus+ Studies program allows you to travel for one semester (winter or summer) or for the entire academic year (depending on the conditions of cooperation with a specific university).

Contracts for semester mobilities are signed for a standard period of 5 months (150 days).
Contracts for whole year mobilities are signed for a standard period of 10 months (300 days).
The Student may report a different duration of mobility - then the contract is prepared for this period, and if the Student has already signed the standard contract, an annex is prepared.

In Erasmus+ Prgramme 1 month is understood as 30 days.

MOBILITY CAPITAL

EXTENSION OF SEMESTER MOBILITY TO WHOLE YEAR MOBILITY

EXTENSION OF THE FINANCING PERIOD

If the period of planned mobility is longer than the financing period indicated in the financial agreement, this fact must be reported to International Students Office no later than 30 days before the end of the financing period. After receiving this information, International Students Office will prepare an annex to the contract to extend the financing period.

THE PRINCIPLE OF FLEXIBILITY

SHORTENING THE MOBILITY PERIOD

RESIGNATION

Settlement is due within 30 days after the end of mobility. The Student settles accounts independently in the International Students Office and in his/her unit by contacting the Faculty/Institute Coordinator. After submitting the complete set of required documents to International Students Office, payment of the last installment of the scholarship is ordered in the amount corresponding to the actual duration of mobility. The due scholarship is calculated with one day accuracy based on the Confirmation of Stay document. If the Student has previously received a higher amount, International Students Office will issue a request for refund the difference.

In the case of mobility for one semester, the scholarship is paid in 2 installments:

• The first installment is paid before departure and constitutes 80% of the entire scholarship.
  In the case of a standard contract (5 months), its amount corresponds to 120 days of mobility.
• The second installment is paid after submitting a complete set of documents for settlement and constitutes 20% of the entire scholarship.
  If the Confirmation of Stay shows a shorter actual duration of mobility than the financing period included in the contract, this installment will be reduced by the equivalent of the missing days. In case of stay shorter than 120 days, International Studens Office will issue a request for partial refund of the scholarship.

In the case of mobility for the whole academic year, the scholarship is paid in 3 installments:

• The first installment is paid before departure and constitutes 50% of the entire scholarship.
  In the case of a standard contract (10 months), its amount corresponds to 150 days of mobility.
• The second installment is paid before the beginning of the summer semester and constitutes 40% of the entire scholarship.
  Its amount corresponds to the next 120 days of mobility.
• The third installment is paid after submitting all the documents for settlement and constitutes 10% of the entire scholarship.
  If the Confirmation of Stay shows a shorter actual duration of mobility than the financing period included in the contract, this installment will be reduced by the equivalent of the missing days. In case of stay shorter than 270 days, International Studens Office will issue a request for partial refund of the scholarship.

EXTENSION OF THE FINANCING PERIOD

REQUIRED DOCUMENTS

• Confirmation of Stay - a document confirming the dates of arrival and departure from a foreign university, which is the basis for calculating the actual duration of mobility, and therefore the total scholarship due to the Student. Document templates from other universities are accepted.
• Learning Agreement for Studies (LAS) - part After the mobility, consisting of table C, in which the Coordinator of the partner university confirms the subjects completed by the Student, and table D, in which the Coordinator of the Jagiellonian University decides how to transfer the subjects from the partner university to the Jagiellonian University and how many ECTS points are awarded for them. If changes have been made to the Before the mobility section, the During the Mobility section must be submitted if it has not been submitted previously. The documents must have a complete set of signatures.
• Transcript of Records (ToR) - a document issued by a foreign university to confirm that the subjects have been passed.
  ToR is equivalent to Table C in After the Mobility - you just need to submit one of these documents.
• After submitting the above documents, the Student is created a profile on the Beneficiary Module portal, which automatically generates and sends a Participant Survey to the Student's e-mail address. The survey should be completed and sent in PDF format to  International Students Office e-mail address.