Join our Facebook Group – Erasmus+ UJ wyjazdy/outgoing. Joining our group will enable you to get in touch with other students who are taking part in the Erasmus+ Programme.

You can find the current offer in the Student exchange tab in the USOSweb system. Universities which cooperate with particular faculty/institute are listed here (you can also find them on the left hand side).

Erasmus+ scholarship is a unique experience.

We are sure that you have made a good decision, and envy you already!

It is similar to a holiday trip – all you need to do is to check the map, read a couple of blogs of other students, ask your friends about their experience, and pack your suitcase. The point is, it lasts longer (20 weeks or more), that is why you need better preparation.

We encourage you to take part in 3 workshops, which will prepare you for the mobility and help you make the most of the Erasmus+ experience. It is a combination of answers to frequently asked questions, and getting to know future Erasmus+ students’ expectations, and former students’ experiences, who already know that “Erasmus makes a Union.” You will meet professionals that cooridnate the Programme, and go with students to new locations. The participation is FREE. Date is to be announced. A detailed programme:

1st Workshop

“What should I take?”

Generally it depends on your attitude, and needs. The more you are aware of your expectations the greater chance for a perfect trip. If you know, what is truly important to you,

it will be easier for you to enjoy the trip. During the 1st Workshop you will:

• focus on the first people you will meet in a new place, and think about you as a person
• think about your expectations about the trip, and your personal values
• think about your strengths, lifestyle, and whether they will be interesting for the host country citizens – a case study concerning former Erasmus+ students

2nd Workshop

“What is the situation in the place I am going to visit?”

Erasmus+ is all about experiencing different culture of the country, host university, and other foreign students. Erasmus+ students often form a closed community in other country, like a space station on other planet. The question is how to use this opportunity to get to know a different culture, and not just stay in the Erasmus+ bubble? Can the lack of knowledge about the culture of the country you are going to visit be dangerous? How not to offend its citizens?

During the 2nd workshop you will:

• find out how to live on “Erasmus+ planet” (24 hours as an exchange student)
• get to know the cultural differences (real and stereotypical ones)
• get the answers to frequently asked questions upon arrival to the host university (technical aspects)
• learn about the problems, faux pas, and slip-ups concerning cultural differences

3rd Workshop

“What do I want to learn?”

Erasmus+ is an adventure – you will learn something from it. Try to think of yourself as a person leading an expedition to Mount Everest. Successful expeditions are well managed, and successful explorers are sturdy, but do not pursue their goal at all costs. During the 3rd workshop we will focus on personal travel goals and how to achieve them based on best practices.

During the 3rd Workshop you will:

• learn what other students have gained from their Erasmus+ trips, and about your own expectations
• learn how to define personal goals, elements of the strategy, alternative scenarios
• think about possible problems, how to deal with them, where to seek assistance, and how to use it
• learn how to improve the patience in achieving personal goals

Join and enjoy the workshops!

Erasmus procedure for academic year 2019 - 2020

NOTE: Switzerland is excluded from the Erasmus+ programme. You can apply for a  scholarship in Switzerland but it cannot be financed from the Erasmus + programme budget. Scholarships will be awarded by the Swiss Government. Scholarship rates will be published at a later date.

Recruitment for the Erasmus+ programme in the academic year 2018/19 takes place exclusively through the USOSweb system. To participate in the recruitment process, you must log in to the USOSweb system, enter the Student Exchange tab and submit the application.

General schedule of the 2nd call for applications for Erasmus + program in the academic year 2018/19 (faculties and their units may establish different deadlines, which are available on their websites):

    01.01-25.01.2019 - recruitment deadline, submission of applications via USOSweb system

    26.01.-04.02.2019 - qualification of students and PhD students and announcement of results in the institutes/faculties, mobility approval via USOSweb system

    12-18.02.2019 – student’s confirmation of the mobility via USOSweb system, appeal procedure and qualification of students from other institutes / faculties

 * Each unit that takes part in the Erasmus+ Study program can individually change the recruiting schedule so check your institute / faculty website for exact recruitment dates!

A list of Erasmus+ institute / faculty coordinators is available [here].

Check where you can go. You can find a list of foreign universities here [here]

The  criteria should be checked on the home page of your JU home institution. The  list of criteria for all Erasmus + Study units is available [here].

• Recruitment in the faculty other than the parent faculty:

• only in duly justified exceptional cases
• the application form shall be submitted via the USOSweb system, when applying to the other, alternative university
• submitting an application form to the department other than the parent department is not possible in the USOSweb system
• applying for a place in a review procedure provided that the home department students do not take all of the places (check the recruitment schedules of particular departments)
•  

Student applying for the scholarship from the pool of the faculty/institute other than home department needs:

• the foreign university’s approval for the admission to the Erasmus+ programme of a student from the department other than described in the agreement (it can be sent via an e-mail)
• the approval of the home department coordinator [available for download]
• the approval of the coordinator of the department where you want to apply (you will need to provide the coordinator with the approval of the home department coordinator, and find out what documents need to be submitted and when)
• the approval signed by both coordinators needs to be submitted in the International Students Office, ul. Gołębia 24, room no. 21 in the Collegium Novum building
• NOTE: the coordinator may not allow students from other departments to apply
•  

Students can apply for one semester (spring or winter) or the whole academic year (depending on the conditions of the agreement.

Before the start of the Erasmus+ mobility students need to fulfil the following conditions:

Checklist:

• Send an Application form to the foreign university (mandatory)
• Submit Learning Agreement for Studies  (‘Before the mobility’ part) signed by the coordinator of the JU and by the coordinator of the host university. In the case of programme differences, fill the Annex: Aneks do LAS
• Sign the grant agreement in the International Students Office
• Submit the Bank details form (not later than one month before the beginning of the scholarship) to the International Students Office
• Submit the copy of the health insurance (European Health Insurance Card – EHIC)
• The confirmation of having a student’s status for the following year of studies – available in the USOS system
• Take the OLS language test (students, who study in English, Czech, Danish, French, Greek, Spanish, Dutch, German, Portuguese, Swedish, or Italian)

The scholarship payment depends on the fulfilment of the abovementioned requirements. If you have undertaken all of the activities described, you are good to go!

We wish you luck on your Erasmus+ scholarship!

NOTE: Outgoing students, who have been granted the Erasmus+ scholarship are eligible to stay abroad for - 5 days. Students whose stay lasted 5 days  less shall keep the whole amount of received scholarship according to the financing agreement. Students whose stay lasted longer than 6 days can apply for the increased amount of the scholarship, reporting it to the International Students Office via e-mail not later than one month before the end of the stay.

Every outgoing student is obliged to settle all the formalities in 2 places:

• International Students Office
• sending faculty/institute

Faculty/institute coordinator can provide you with the information on the procedure concerning the credit of studies abroad, here you can find the contact details

We do not provide photocopying services, so please, submit COPIES (you can keep the originals) of the following documents:

1. Learning Agreement for Studies: ‘Before the mobility’, ‘During the mobility’ (if there were changes), and ‘After the Mobility’ (LAS) – all of the documents have to be signed by: the student, the coordinator of the faculty/institute at JU and coordinator of the host university. Documents without any of the signatures will not be accepted.
2. Transcript of records – this is a document issued by the foreign university after passing all of the courses. Transcript of records = Table C in After the Mobility section. *In the case of Research Projects you need to submit a certificate, which is the confirmation of finishing the Research Project, instead of the Transcript of records.
3. Confirmation of stay – the document should include the dates of arrival and departure to/from the foreign university. We accept different documents, if they consist of the abovementioned dates (dd/mm/yyyy).
4. Submit on-line participant’s report MT+ – the survey is sent automatically from the Mobility Tool+ to the e-mail address. NOTE: The survey has to be filled and sent without printing. Every student has to receive the confirmation after sending the survey to the e-mail address.
5. Take the language test after the return from the scholarship

Students have to settle all the formalities within 2 weeks after returning from the partner university. Students shall submit all of the abovementioned documents in person, by mail, fax or scan of the documents via e-mail. In the case of a delay in issuing the Transcript of records by the partner university, the time to settle the formalities will be extended to one month.

NOTE:

In the case of one semester scholarship:

• The Erasmus+ grant will be paid in two instalments
• The first instalment is paid before the start of the mobility, in the amount corresponding to 120 days of stay in the foreign university
• The second instalment is paid after the scholarship has terminated and the Participant has successfully settled all the formalities, took the test, and submitted the on-line survey. Additionally, Confirmation of stay has to consist of information that the stay at the foreign university lasted less than 135 days.
• In the case of shorter stays, the second instalment will be reduced, or will not be paid; in the case of stay that lasts less than 120 days, the outgoing student shall reimburse a part of the amount of the scholarship
• The amount of the scholarship is calculated according to the number of days in the Mobility Tool+, but it is possible to check it, using this calculator.

In the case of the scholarship for the whole academic year:

• The Erasmus+ grant will be paid in three instalments
• The first instalment is paid before the start of the mobility, in the amount corresponding to 135 days of stay in the foreign university
• The second instalment is paid before the beginning of the spring semester
• The third instalment is paid after the scholarship has terminated and the Participant has successfully settled all the formalities, took the test and the on-line survey. The Confirmation of stay has to consist of information that the stay at the foreign university lasted less than 270 days.
• In the case of shorter stays, the second instalment will be reduced, or will not be paid; in the case of stay that lasts less than 255 days, the outgoing student shall reimburse a part of the amount of the scholarship
• The amount of the scholarship is calculated according to the number of days in the Mobility Tool+, but it is possible to check it, using this calculator.

Erasmus+ Online Linguistic Support 

• Here you will find the guidelines for logging in and taking the OLS test
• According to the Polish National Agency for the Erasmus+ all of the programme participants going to partial studies abroad and/or traineeship under the Erasmus+ programme have to take the language test before and after the mobility in the Online Linguistic Support (OLS) system. It applies to students who study/do traineeship in English, Bulgarian, Croatian, Czech, Danish, Estonian, Finnish, French, Greek, Spanish, Irish, Lithuanian, Latvian, Maltese, German, Dutch, Portuguese, Romanian, Slovak, Slovenian, Swedish, Hungarian, Italian
• If among 23 of available languages there is no language of studies/traineeship abroad, the student neither has to report the language nor take the test before, and after the mobility
• Online Linguistic Support is a system designed to evaluate language competences, and assist Erasmus+ participants in improving their knowledge of the language. OLS is available here: http://www.erasmusplusols.eu
• Language proficiency test – Mobility Participants User Guide for Assessment

• Is mandatory to take before, and after the mobility
• The results of the test do not affect the mobility, it is to verify the foreign language proficiency before, and after the mobility
• The student will receive an e-mail with the results of the language proficiency test

The roadmap

1. Every JU student qualified for partial studies and/or traineeship abroad is obliged to take the language test on-line before the mobility.
2. The outgoing student will receive the OLS system licence via e-mail, and will be asked to take the language proficiency test before the mobility.

• The obligation to take the language proficiency tests before and after the mobility in one of the 11 languages available in the OLS system will be included in the financing agreement for partial study abroad under the Erasmus+ programme.
  • Language course on-line involves the following elements:
  • Courses are voluntary, students have to register via an e-mail to: monika.rzaca@uj.edu.pl or agata.wadolna@uj.edu.pl
  • Language courses: drop down menu with the ability to improve the competences such as: reading, writing, grammar, vocabulary, communication based on MOOC (Massive Open Online Course) on a chosen level
  • Tutoring: in the form of a virtual 0,5-hour class with teachers taking part every second week from 9:00 to 16:00 for which the course participants have to register
  • Forum: the teachers answer students’ questions
  • News
  • Level test: the test after finishing the on-line course
  • We encourage you to take part in the language course!
• Technical problems concerning the functionality of the Erasmus+ Online Linguistic Support system (http://erasmusplusols.eu/) will be forwarded to the OLS technical support department, or can be reported directly on the OLS website
• Students take the second mandatory language test after the mobility
• The aim of the tests is to check if language skills during the scholarship have improved

Students can be granted funding from the EU, as a part of their travel expenses, and living abroad during studies. These amounts are determined by national agencies. Funding from the EU will depend on the country of the mobility, according to the following guidelines:

• Group 1 – mobility in countries with higher living costs: students receive a higher amount of funding
• Group 2 – mobility in countries with similar living costs: students receive the medium amount of funding
• Group 3 – mobility in countries with lower living costs: students receive the lower amount of funding

• The one-semester scholarship lasts 4 months and 15 days, and the one academic year scholarship lasts 9 months.

Study mobility (SMS) under the Erasmus+ programme in the academic year 2018/19